GRANT REQUIREMENTS

• Thoroughly review the SEF application guidelines - SEF works closely with the Summit Board of Education and grants must be consistent with their objectives.

• All grant applications must be approved by your building Principal.

  • TIP: Be prepared to show the grant purpose and how it supports district goals, an implementation plan, district-approved vendor and cost details.

  • NOTE: Your Principal may also review your proposal with the Director of Curriculum + Instruction, and / or the Business Office for final recommendation.

  • NOTE: For furniture grants, your Principal may also discuss your proposal with the Director of Curriculum + Instruction for final recommendation.

  • NOTE: If a grant has a technology component, your Principal may also discuss your proposal with Doug Orr, District Technology Director for final recommendation.              

  • NOTE: For grants that affect facilities, your Principal may also discuss your proposal with Michael Martino, District Building & Grounds Director for final recommendation.                                                                          

• At the elementary level, author visit grants must come from the librarian and involve two or more schools.

 
PRICING REQUIREMENTS:

• All grant applications must include an itemized quote from a district-approved vendor

  • Contact your building secretary for a list of district-approved vendors

  • Per updated district guidelines, if any single item, or multiple purchases of the same item within a grant application exceeds $6600, obtain three (3) itemized quotes as required to ensure the best pricing.

  • Include the quote(s) in pdf form on your application AND the item detail for the preferred vendor

  • TIP: Shopping Cart does not lock in pricing and does not qualify as a quote

• Include all shipping and handling costs in your quote

• Do not include tax costs on your quote (the district is tax-exempt).

• When possible, lock-in pricing for 90 days to account for grant application and approval process timing. 

  • TIP: Notify vendors that the earliest purchases will be made 3 months from the time of the quote in order to maximize the price lock.

 
NOTE: Amazon orders MUST have prior approval from the Business Office.